Subject: Request for Account Confirmation - Audit Procedure

Dear [Supplier's Name],

I hope this email finds you well. I am writing to request your assistance in our upcoming audit process. As part of our financial reporting requirements, we are conducting a standard audit procedure known as "confirmation of accounts" or "account reconciliation." This involves verifying the accuracy of our records with respect to our transactions and balances with your company.

To proceed with this process, we kindly ask you to provide a written confirmation of the outstanding balance, any open invoices, and any other relevant details regarding our business relationship as of [Date]. The information will be used by our auditors to ensure the integrity of our financial statements.

Please find attached an electronic version of the account confirmation form for your completion. You can either fill it in digitally and return it via email or print it, sign it, and send it back to us by post. If you prefer a different method, please let us know, and we will accommodate your request.

The completed form should be returned to us at your earliest convenience but no later than [Due Date]. Your prompt response is greatly appreciated, as it will enable us to finalize our audit timely.

Should you have any questions or require further clarification, please do not hesitate to contact me directly. We value our partnership with your organization and appreciate your cooperation in this matter.

Thank you in advance for your assistance.

Best regards,

[Your Name] [Your Position] [Your Contact Information]